tanf reporting requirementstanf reporting requirements

Updated March 1, 2022 What Is TANF? Information provided by the Washington State Lottery data match is verified upon receipt. TANF-ACF-PI-2021-05 (Pandemic Emergency Assistance Fund: Supplemental Is the family receiving federally funded MFIP? Frequently Asked Questions Home Eligibility A-Z Manual (EA-Z) Change of Circumstances - TOC Reporting Requirements Reporting Requirements Created on: Jan 05 2015 Revised May 22, 2023 Purpose: WAC 388-418-0005 How will I know what changes to report? Adult TANF recipients, with some exceptions, must participate in work activities as a condition of receiving cash benefits. To enroll in the Temporary Assistance for Needy Families (TANF) program, you must complete a TANF benefits interview. Submit a Suspension of EBT benefits due to Incarceration request, Document the actions taken and reason for suspension of the EBT account, Include canned text in the termination letter informing of the reason for termination and how to reactivate benefits. If the State did not opt to have a time limit other than the Federal five-year time limit, the State may leave this data element blank. Look here to find a provider near you:Family Focused Solutions Providers. If the funding source for the MFIP grant is state funds additional determination of eligibility based on eligible non-citizen status should be completed. January 1, 2021 - December 31, 2023 Submitted By: New York State Office of Temporary and Disability Assistance TANF State Plan 2021 - 2023 This page contains links to PDF documents. States should report these contributions only on the financial reporting form, ACF-196. Reporting requirements related to the Plan that must be submitted by local public health departments and evaluation reports will be provided at a later time after the Family Home Visiting Steering Committee and Evaluation Work Group recommendations are received. C. Determination of citizenship or eligible non-citizens as defined under the Personal Responsibility and Work Opportunity Reconciliation Act of 1966, Public Law 104-193 Determination. child care) in exchange for room and board, the family can be counted as a separate household. IR1, CR1, CR2, or F11, 4) the client is NOT eligible for services reimbursed with TANF funds for 5 years from the date of entry into the U.S. C. For all other codes, the family is NOT eligible to be reimbursed with TANF funds. A9: Tracking employment is very important for families that receive benefits under the States TANF program or under a separate State program. This is not correct. If the family receives transportation and/or child care benefits, but does not receive other benefits that meet the definition of assistance, it is important to know if the family is employed in order to determine if the State should include the family in its reporting for the report month. above. Wedon't close the case based on the household'sfailure to give proof of a change that would increase their benefits. A57: Yes. How should they report this data element? (a)(10) and (c)(2) 2: TANF Financial Report : 261.57 YES/NO. How do you report public housing assistance for less than the regular ongoing amount? These are participants in work activities other than employment. Q10: Data element #22 (TANF Child Care - amount of assistance): Does it relate to element #17, subsidized child care? New Jersey is one of only a few states that also provides cash benefits and support services to individuals and couples with no dependent children, through our General Assistance (GA) program. Family Focused Solutions (FFS) is a voluntary support service that is provided by agencies who are contracted with the Tennessee Department of Human Service (DHS). Your assumption is correct. Option 3: E-mail an application to Farmington.DHHS@Maine.gov. An Office of the Administration for Children & Families, urrent Statute and Regulations Governing the TANF Program, TANF Statute, Social Security Act, Title IV (Part A of Title IV), TANF Regulations, Code of Federal Regulations Title 45 Chapter II (Parts 260 through 265), Part 260 - General Temporary Assistance for Needy Families (TANF) Provisions, Part 262 - Accountability Provisions-General, Part 263 - Expenditures of State and Federal TANF Funds, Part 264 - Other Accountability Provisions, Part 265 - Data Collection and Reporting Requirements, PRWORA Text and Summary of Key Provisions, Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PRWORA), State Reporting On Policies and Practices To Prevent Use of TANF Funds in Electronic Benefit Transfer Transactions in Specified Locations, Notice of Proposed Rulemaking on Policies and Practices to Prevent the EBT Transactions at Specified Locations, Cost Allocation Methodology for the TANF Final Rule, Reauthorization of TANF Interim Final Rule, Tribal TANF and Native Employment Works Final Rule, U.S. Department of Health & Human Services, Administration for Native Americans (ANA), Administration on Children, Youth, and Families (ACYF), Office of Family Violence and Prevention Services (OFVPS), Office of Human Services Emergency Preparedness and Response (OHSEPR), Office of Legislative Affairs and Budget (OLAB), Office of Planning, Research & Evaluation (OPRE), Public Assistance Reporting Information System (PARIS), About Temporary Assistance for Needy Families, About Health Profession Opportunity Grants, Temporary Assistance for Needy Families (TANF). Also, please clarify whether a two-parent family with a disabled parent is coded as a "2." The DMS E001 tickler uses EBT transaction data to identify EBT cash or food clients who may no longer be living in Washington because they are consistently using their benefits out of state. Overview Temporary Assistance (TA), also known as Public Assistance (PA), is temporary help for needy adults, and children. IDHS: Temporary Assistance for Needy Families (TANF) Temporary Assistance for Needy Families (TANF) is a federally funded, state-run program. Helping you pay for child care expenses through our Child Care Subsidy Program (formerly Working Connections Child Care). Family home visiting and WIC services using TANF funds may only be provided to families who are receiving federal funded MFIP or have an adjusted gross income at or below 200% of federal poverty guidelines and who are U.S. citizens or eligible non-citizens and who live in an eligible household (See III.B.2). Make it clear in the letter they don't need to wait for the first regular rental or utility payment to tell us the amount(s); and. Q42: Data elements #49 - #60 (Work Activities): Do States have to report actual hours of participation or may they report required (scheduled) hours of participation? Information considered known to the department doesn't need verification to affecta household's benefits. ) Q19: Data element #27 (Waiver Evaluation Experimental and Control Groups): How do States that do not have an approved 1115 welfare reform waiver code this data element? (Other unearned income). a. D. If the stamp says Paroled until or refers to section 212(d)(5), see below: 5. TANF Work Requirements and State Strategies to Fulfill Them The date we learned about the change or the date the change was reported; The effective date for any change in benefits. Current Families First recipients can find information on their Families First case withCaseConnect, in the One DHS Customer Portal. PRINT Laws and Regulations Listen Current as of: May 20, 2019 The Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PRWORA) created the Temporary Assistance for Needy Families (TANF) program. Activities should be coordinated with other community efforts, build partnerships to mobilize the community in addressing the issue of teen pregnancy and must occur in a group setting. An unknown SSN coded as "999999999" is acceptable for individuals with Family Affiliation codes 2, 3, 4, or 5. Eligibility for services must be documented in the individuals case record. States realize that they have to report reductions in the cash grant in this item, but do they also have to report reductions in the transportation payments that are considered "assistance", even when there is no change in the cash grant? Examples of this include the date: We ask for proof of achange if it increases a household's benefits. If you receive an application or eligibility review form: For Basic Food, follow the rules in WAC 388-408-0035 to determine if the person is still eligible for benefits. Read the EA-Z manualentry for TANF program. The worker is unable to contact Annie or the landlord. We must take action on alerts from SSA of a client's death. Q4: Data element #13 (Receives Subsidized Housing): What is the definition of public housing and rent subsidy? In Louisiana, we consider these "good cause" cases, and code 07 and 11 would be applicable. If the funding source is federally funded MFIP, the eligible non-citizen criteria is met and family home visiting or WIC services can be provided. For those few individuals with Family Affiliation Code "1" that the State cannot obtain a valid SSN within 45 days after the close of the quarter, the State may use "000000000." Set an alert to get proof of the change at the next recertification. Thus, States should not report such payments in the TANF Data Report Section One under the Amount of Assistance (data items #21 - #25). For example, if a recipient is sanctioned and the cash grant is reduced effective June, we must report this case as a reduction for the June report month since the benefits received for June are less that what was received for May. If unable to contact by phone and it's the month of an ER or MCR, don't send the household a general correspondence letter. However, in some of these cases, even though they may be coded as having "good cause", they are participating. A38: If an individual is coded with Work Participation Status (WPS) code 07 (disabled), family affiliation code of 1, and sufficient hours to count as engage in work, then the family is counted as participating for the all families work participation rate. If family is not receiving federally funded MFIP the following information must be documented on the participants chart: Are all members of the household US citizens/eligible non-citizens? Information on whether a recipient is receiving federal or state funded MFIP can only be obtained by contacting the local social service agency. 3. Tickles or alerts from sources not verified upon receipt are considered third-party reports. 812 Modifications to TANF Data Reporting specifies that new reporting requirements for engagement in additional work activities be published on each state's website. HIPAA Breach Notification for Economic Services Administration clients, Washington State Department of Social and Health Services, Aging and Long-Term Support Administration (ALTSA), Developmental Disabilities Administration (DDA), Facilities, Finance and Analytics Administration (FFA), Non-Needy Relative, In Loco Parentis and Legal Guardian Program, Non-Needy Relative, In Loco Parentis, and Legal Guardian Grant, Housing and Essential Needs (HEN) Referral Program, Healthcare for Workers with Disabilities (HWD) Program, Aged, Blind or Disabled Cash Assistance Program, Office of Refugee and Immigrant Assistance. Normally, we would expect the State to code at least one of the Race categories as "Yes" in addition to the coding for ethnicity. A26: For 36 (a), there are not likely to be many TANF recipients that are 62 years of age or older. Some of the requirements you must meet include: Your TANF benefits are based on your family size and income. (See, Ask for more information or proof if needed. The information Tim supplied conflicts with the information Annie used at her certification. For those few individuals with Family Affiliation Code "1" that the State cannot obtain a valid SSN within 45 days after the close of the quarter, the State may use "000000000." Ask for the new out-of-pocket share of shelter costs associated with the new residence. Texas reserves the right to operate a diversion program that focuses on work. You may be asked to provide more information during your interview. The worker sends a request letter to Annie's last known address. We recommend States use code "19" for individuals meeting the all-families requirements. B. All members of a household receiving family home visiting or WIC services must be citizens of the United States or eligible non-citizens. applies here. We don't need to take action on these alerts. However, the PI notes the continuation of requirements of the Pandemic Emergency Assistance Fund (PEAF), such as funds . For example if the State enters zero it indicates that the family has used its State time limit, while if the State enters 24 (State time limit for non-exempt individuals) it appears that the familys clock is counting. Tax receipts Documents showing home address Residency Rent or lease receipt from the landlord Utility bills (gas, electric, water, etc.) A21: A State must report information on a noncustodial parent if the noncustodial parent: (1) is receiving assistance as defined in 260.31; (2) is participating in work activities as defined in section 407 (d) of the Act; or (3) has been designated by the State as a member of the family receiving assistance. If the class code is a single letter and number, e.g. Ask about United States military service: the individuals spouses and dependent childs parents. TANF Before sharing sensitive information, make sure youre on a federal government site. Q5: Data element #16 (Amount of Food Stamp Assistance): Does the State have to prorate the amount of food stamp assistance received by the food stamp household between the TANF family members and the non-TANF family members or may the whole amount be assigned to the TANF family? Includes expenditures made to implement or support program activities. The State can leave this data element blank. Basic Food households must report when their income goes over 130 percent of the income poverty levels based on the number of eligible household members in their assistance unit. States should used the WPS code for each adult (or minor child head-of-household) for status in relation to the all families work participation rate. It does not seem that it should since the benefits for July were the same as the benefits for June. To be eligible for TANF, your family must have resources of $6,000 or less. 4. As part of thePRP, the participants agree to keep immunizations and health checks up-to-date for their children, to keep their children in school, to cooperate with child support services and, if not exempt, to participate in work and/or training for at least 30 hours per week. PDF Region VI Training Conference TANF Fiscal Policies and Reporting See "Worker Responsibilities" (4.) TANF grantees are legislatively-mandated to report to OFA on the characteristics and work participation of their TANF cash assistance caseload. Who can receive these services? 18F and TTS Office of Acquisition award first assisted acquisition - GSA Data element #73 is used to identify minor parents who are not a head-of-household or the spouses of the head-of-household. Example of information that conflicts with, but does not significantly conflict with, information used at cert: Examples of information changing after cert: f. Department of Corrections Reports and Incarceration: We have to act on Department of Corrections match tickles. A22: Yes. Take action based on changes the person reports. Update and document the new shelter costs in ACES. In turn, it is the states that determine the work participation requirements that apply to individual recipients. Q39: Data element #48 (Work Participation Status): Will there be further guidance on codes #18 and #19? If the TANF recipient is a DAC, are his/her benefits reported in 36a? TANF Eligibility Requirements In order to be determined eligible to receive TANF benefits, the following criteria must be met by the members of the assistance unit (family): Age: A child must be less than 18 years of age (19 years if s/he is a full-time student). However, a local agency must apply the same method consistently for each applicant of the same type of case (e.g., all persons who are seasonal workers or all persons who are on strike). Send written notice about the change based on requirements in. If the non-citizen has documentation follow the procedures below. Determination and Documentation of Eligibility for Family Home Visiting or WIC Clinic Services. If the date is before 8-22-96, the client is eligible for services reimbursed through TANF funds. Use DOH web portal to verify a client's death. a. WorkFirst NJ (NJ's Temporary Assistance for Needy Families - TANF) Total monthly income exceeds the gross income standard; Work hours fall below 20 hrs/wk for person who must meet work requirements. For Basic Food, under simplified reporting rules, clients do not have to report when they move until recertification or until the mid-certification review, whichever comes first. The "department" is any agency under the Department of Social and Health Services including: A householdmust report when a non-exempt ABAWD'shours of employment drop below 20 hours per week. We only ask for proof of an increase in expenses if the expenses are questionable. If you suspect possible welfare fraud or have a complaint about TANF: A5: The State must identify the amount of food stamp assistance received by the TANF family. See. Option 1: Apply online through My Maine Connection. and (5.) (Data element #36, items c, and d apply only to the Territories. Guide to TANF Interviews. If a family home visiting or WIC participant who does not receive MFIP indicates that any member of the household is a non-citizen use the checklist in Appendix A to determine if the family home visiting or WIC participant is an eligible non-citizen and thus, eligible for TANF funded services. If a family is not receiving federally funded MFIP, eligibility screening is required. Also, please confirm that a family that is not receiving cash assistance and is not employed but receives over four months of on-going transportation services would be reported in item #23. 114 Corn Shop Lane. October 20 for services provided July 1 through September 30, January 20 for services provided October 1 through December 31, April 20 for services provided January 1 through March 30, July 20 for services provided April 1 through June 30. A family receiving federally funded Minnesota Family Investment Program (MFIP) can be determined automatically eligible for home visiting or WIC services. The Claims Resolution Act of 2010 set forth new reporting requirements for States as it extended the funding for the Temporary Assistance for Needy Families (TANF) financial assistance program through September 30, 2011. If after 8-22-96, check #2. Adults who receive TANF cash assistance generally are required to participate in work, as one of the express purposes of TANF enumerated in statute is to "end the dependence of needy parents. 200 Independence Avenue, S.W. A45: The amount of TANF assistance is not included in this data element. The Federal Poverty Guidelines referenced in this document are produced by the Department of Health and Human Services (HHS) and are updated on an annual basis. We increase the AU's benefits based on the effective date rules under WAC 388-418-0020. Data element #22 is a breakout of a portion of the information in data elements #17 and #18. When a family containing non-citizens receives MFIP, contact the local county human services agency and verify with the agency the funding source that is used to pay for the MFIP grant. April 4, 2023. ( TDP - TANF Data Portal When providing youth development services, effort should be made to provide outreach for group activities to communities that are citizens or eligible non-citizens. A family is subject to reporting for each month for which it receives assistance (this may be child care assistance or another form of assistance) under the States TANF program and/or under an SSP-MOE program. Click here for more detail on setting up an account. A42: The State must report the actual hours of participation for each work activity. This information doesn't require secondary verification. 37.78.507 TANF: REPORTING REQUIREMENTS (1) All applicants for or participants in TANF Cash Assistance must report any change of address and any change in income, resources, household composition or other circumstances which may affect eligibility or benefit amount to the eligibility case manager as soon as possible, but in any event within ten calendar days after the applicant or participant . A16: No. In accordance with Federal law and U.S. Department of Agriculture (USDA) and U.S. Department of Health and Human Services (HHS) policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. For information on mid-certification reviews, please see theMid-Certification Reviewssection. It is not acceptable to assign the total amount of food stamp assistance received by the household to the TANF family when there are members of the food stamp household that are not members of the TANF family. A central component of the Temporary Assistance for Needy Families (TANF) program is its emphasis on work. Congress created the TANF block grant through the Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA) of 1996, as part of a federal effort to "end welfare as we know it." Persons who are residents of Washington state and are ineligible for TANF solely because of eligibility changes due to the Welfare Reform Act may be eligible for State Family Assistance. Share sensitive information only on official, secure websites. Some examples include: Some verified upon receipt sources update ACES automatically and generate alerts for the change. Does this last line belong with item 65.c. An example: Residents of a homeless facility or an institution are not considered members of a single household. These matches are from a primary sources, however, because the tickles are based on data we receive once a month, we must verify the tickles data. When the department verifies a client is incarcerated over 30 days, we suspend EBT benefits to prevent fraudulent use. Such resources may include cash on hand, bank accounts (e.g., saving and checking accounts) and certificates of deposit. The most current Federal Poverty Guidelines may be accessed by going to http://aspe.hhs.gov/poverty. Prorating is an acceptable alternative to identifying exactly the amount of food stamp assistance received by TANF family members. You will guide the focus of services with your counselor who will assist and encourage you to build on your strengths throughout your journey. It also can include actual costs of such things such as training materials, conference registration, mileage, outreach activities, educational and safety materials for families, program planning, evaluation or purchase of a computer. You must report all income from employment or from other sources including, but not limited to, child support . Thus, transportation benefits provided to meet ongoing needs of unemployed families are considered as assistance even during the first four months of receipt. Washington state residency is a requirement for most programs. That is, not only those individuals with Family Affiliation code "1" but also those individuals whose Family Affiliation code is a "2," "3," "4," and "5." Will this be clarified in further instructions? PDF GAO-13-431, TEMPORARY ASSISTANCE FOR NEEDY FAMILIES: Potential Options Information reported from the primary source is "verified upon receipt". An I-94 and/or foreign passport will be stamped at the time of entry with the date and the immigration category (class) or section of the law under which the non-citizen is granted admission. Q58: Are State contributions to an individuals IDA account considered for reporting purposes as unearned income and should State report them under item #65.e.? A family who has little or no income to report should be asked to explain her/his situation to determine whether there is a household in which s/he should be counted, or if any public assistance, union benefits, unemployment or other sources of income are being received. Sec. Colorado Works is Colorado's Temporary Assistance for Needy Families (TANF) program. Q36: Data element #48 (Work Participation Status - code 1): We understand there is a maximum lifetime limit of 12 months per family for this disregard. How do you code a parent that receives assistance with one family and is a noncustodial parent to another family? However, the State is providing a child care subsidy and in data element #18, Amount of Subsidized Child Care, States should code the appropriate amount of the subsidy. A20: If the only adult in the grant for the prior month is removed for the reporting month, the family is a new child-only family and is coded "1." DISCLAIMER: The contents of this database lack the force and effect of law, except as Some non-immigrants, such as foreign students, may have permission to work, but non-immigrants are ineligible for services reimbursed with TANF funds. A49: We are not coding an unborn child as a child in the family, but rather using data element #40 to capture the Needs of a Pregnant Woman. The Families First program helps participants reach this goal by providing temporary cash assistance, transportation, child care assistance, educational supports, job training, employment activities, and other support services. A19: A State that does not have an approved 1115 welfare reform waiver would use code "9" for all families. Revisions are intended to improve the clarity of the instructions, streamline reporting, and ensure all instructions are up-to-date. The new shelter costs do not need to be verified unless questionable. This information is important for computing the States work participation rates and for other purposes. Eligibility information can be found here, Click Here to Apply for Families First and Upload Documents for your Case. (Reminder: families that receive continued child care or transportation during a temporary disruption in their employment would not be considered recipients of assistance because these benefits would be covered by the nonrecurrent, short-term exclusion.). A36: Yes. This brief summarizes results from a 2019 needs assessment of the capacity of Temporary Assistance for Needy Families (TANF) programs in 54 U.S. states and territories to analyze data used for the purposes of program improvement, monitoring, and evidence-building. Q53: What does a State report in TDR Section One data elements #21 and #26.b. d. An adopted child is counted in the household size of the family with whom s/he resides. Are all liquid resources included? Q54: Does TDR-Section One item 26.c. Don'trequire verification of the new shelter expenses unless questionable. requirements of TANF, to comply with TANF reporting requirements, and to ensure that the necessary interface with the Title IV-D agency for child support services takes place. What is included and what is excluded? It highlights areas of strength and success in how these agencies use data, as . Form ACF-204: Electronic Submission of Annual Report on TANF Programs and State Maintenance-of-Effort Programs. The purpose of this checklist is to act as a reference guide to determine if a client is a qualified non-citizen eligible for home visiting services to be reimbursed through federal TANF funds. Use the following codes to identify two-parent families for the two-parent families work participation rate: Code the "Type of Family" (data element #12) with a "2" and for each of the two parents, code the "Family Affiliation" (data element #30) with a "1," code the "Parent with a Minor Child in the Family" (data element #39) with a "1," and use an appropriate "Work Participation Status" code (data element #48). Q16: Data element #26 (Type and Amount of Reduction in Assistance): Does this simply mean a reduction from the previous month? Q38: Data element #48 (Work Participation Status): Codes 06 through 11 are "exempt" codes that should be included in the denominator since they are not "disregarded". In other words, if we code someone "Yes" under "Hispanic or Latino", can we code that same person as "No" under all the "Race" categories?